Committees, Tasks and Meetings Management

Committees, Tasks and Meetings Management

In most organizations, the process of managing meetings can be overwhelming; from defining goals, preparing agendas, scheduling, managing attendees going through location booking, controlling in-meeting time, minutes of meetings, voting, approvals and post-meeting actions lists. With the consideration of having many meetings at the same time involving staff and guests while there’s a important requirement of respecting organization rules, policies and regulations. And even more, forming committees, teams or boards often go hand in hand with the need to organize such meetings or tasks assignments. The regulations and business nature require these groups formation to be dynamic, fully aware of organization structure and the need to include members of all types including 3rd party members while securing and monitoring these committees tasks, documents, decisions and performance.

The challenges of Meetings preparation

Some meetings may be simple: ad-hoc or informal. Other meetings may be challenging to prepare for. Our solution provides the answer for all cases. Setup; Proposing, collecting votes, agenda preparation, permissions and roles Scheduling; recurrence, location booking, inviting, conflicts, acceptance and withdrawals In-meeting activities; attendance, discussions, voting, time tracking, notes taking and conclusions Post-meeting activities; minutes of meeting, approvals, action list, etc.

Meetings Integration

Our solution integrates very well with other modules and systems to provide the ability to extend the capabilities: Content: Document Templates and Files Online conferences: Zoom, Ms-Teams and others. Process: correspondence, decisions and circulars Organizational: Org Structure, HR and Authentication Units: Departments, Work Groups and Entitlements Tasks: goals, projects, assignments and surveys

Forming work groups: Committees, Teams and Boards

Our solution allows you to setup, form and restructure any type of work group units easily; Management Boards, Temporary and Permanent Committees and Teams Managing members have never been easier with the ability to add external members and control their permissions. Each unit would have their own workarea dashboard that combines data coming from other modules such as: Documents, Tasks, Meetings, Decisions, Transactions, etc.